ABSTRACT SUBMISSION GUIDELINES


You are invited to submit an abstract for 10^th RSE Official Annual Meeting abstract competition, which is held in support of The Royal College of Radiologists (RCR), which will run on Saturday, 18 April and Sunday, 19 April 2026 in, Dubai–UAE.

To submit an abstract, please read all of the instructions below:
Abstract submission deadline: Monday, 16 February 2026 – 11:59 PM (GST).
Notification on Acceptance/Rejection: Tuesday, 3 March 2026 – 11:59 PM (GST).
Registration deadline: Friday, 20 March 2026 – 11:59 PM (GST).

Please note that only electronic submissions through the abstract submission website are accepted.

Language

All abstracts must be submitted in English using the online submission form on the Radiology Society UAE website.

General conditions

1. Abstracts are required for all e-poster and proffered paper presentations.
2. Abstracts must be submitted by 16 February 2026 – 11:59 PM (GST). Abstracts received after this time will not be accepted for judging.
3. Abstracts must be submitted in English.
4. Withdrawal of abstracts can only be accepted if notified in writing. It is possible to withdraw an abstract 14 days after notification on acceptance.
5. If selected, it is the responsibility of the presenter to bear travel and accommodation expenses.
6. For submissions to the 10th Official Annual Meeting of RSE abstract competition, authors do not need to be members or Fellows of the RCR.
7. All correspondence relating to scientific abstracts will be undertaken by email with the first named author.
8. Entrants will be advised no later than Tuesday, 3 March 2026 whether their abstracts have been accepted for display or presentation at the 10th Official Annual Meeting in RSE.

Presenting Author and Registration

1. Please verify that your email address (submitter and presenting author) is correct as it will be used for contacting you after the review process.
2. Disclosure: Abstract submitter and presenter are required to disclose any conflict of interest.
3. Ensure that all co-authors approve the abstract submission, publication, and potential presentation.
4. At least one of the named authors of an abstract display must be a registered paying delegate for the conference they are submitting their abstract to. Registrations must be registered by Friday, 20 March 2026.
5. Abstract submitters must consent to the Policies of Abstract Submission.
6. Scientific committee reserves the right to exclude any abstract from the scientific program that is not followed by a participant registration at the latest 14 days after notification on acceptance.
7. Hotel expenses, travel expenses and registration fee will not be paid or reimbursed to any author accepted for oral presentation or e-poster display.

Contents of your abstract

1. Abstracts should be based on scientific research in the area of Clinical Radiology.
2. Scientific abstracts are limited to 1500 characters (approximately 250 words) from the `Purpose’ to the ‘Conclusion’ fields inclusive. (Please do not include the title and the author’s information in the text body (names and affiliations), this information will be required in the web form)
3. The title should be as brief as possible but long enough to clearly indicate the nature of the study. Write the abstract title in CAPITAL LETTERS. No full stop at the end. The title of the abstract for the e-Poster or an Oral presentation at the meeting, should be the same as the title on the submitted abstract.
4. There are no limitations on the number of abstracts that an individual can submit. However, one individual can only present a maximum of 2 abstract (independent of the format) during the entire conference. If you have more than 2 abstracts accepted, you will be obliged to identify alternate presenters for any abstract above the first two.
5. The abstract must include the following:
   • Purpose
   • Methods and materials
   • Results
   • Conclusion
6. All abbreviations must be defined in first use.
7. No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the title or abstract text, as a “blind” review process will be used. You will be asked to enter the name(s) of author(s) and their institution(s), when you submit the abstract online.
8. Statements such as “results will be discussed” or “data will be presented” cannot be accepted.
9. By submitting an abstract, the authors confirm that the abstract is their own original work, is not defamatory or unlawful and does not infringe anyone else’s rights.
10. Submission of material which has previously been submitted and or presented elsewhere is welcomed providing copyright is not infringed
11. No amendments or additions to abstracts or authors can be made once your abstract has been submitted. Please ensure that all information is correct and all authors are listed when submitting.
12. Please note that all submissions are subject to proof reading and editing

E-Posters

1. All e-posters will be presented in an electronic format (giant I-tablets) at The 10th Official Annual Meeting of RSE.
2. The RCR logo or crest must not be displayed on or included on the e-poster image. Any e-poster containing the RCR logo will not be displayed or published.
3. The accepted e-posters must be submitted by Friday, 27 March 2026. Failure to provide an e-poster will result in the abstract not being displayed and therefore withdrawn from the competition.
4. You may be invited to give a five-minute presentation of your poster. If you are chosen to present your e-poster, the poster will be shared via screen share. There is no need to submit an additional presentation.

Oral presentation speaker guidelines

1. It is not permitted to include the RCR logo or crest on presentation slides.
2. Your full presentation must be submitted to Radiology@InfoPlusEvents.com no later than Friday, 27 March 2026. This will ensure your presentation is checked by the scientific committee.
3. Please also ensure to get your presentation in a flash drive when you arrive at the conference and hand it over to the AV team onsite in your respective hall, to make sure the presentations is working correctly.
4. The date and time of your presentation will be confirmed closer to the conference dates. The duration of your presentation will be a maximum of 8 minutes with 2 minutes for Q&A. Please ensure that the lecture duration is adhered to when preparing your presentation.
5. Presenters must arrive at the venue no later than 1 hour before the start of the session in which your presentation is being given.
6. Presenters are welcome to attend any of the lectures taking place on the day for which you are registered. Presenters wishing to attend sessions on any other day of the meeting must register and pay in advance.
7. The presenting author accepted for oral presentations must agree to and is bound by the proffered paper speaker attendance guidelines. These guidelines will be circulated if your abstract is accepted for presentation but can be issued in advance if requested.

Decisions

1. Judges appointed by the Scientific Committee will assess and judge scientific abstracts for both e-poster and oral presentations.
2. To avoid any conflict of interest, a “blind review” process will be used.
3. The decision of the judges is final.

Prizes

1. The first prize-winner of the 10th Official Annual Meeting of RSE abstract competition will receive a cheque to the value of AED 500, with 2 highly commended prizes of AED 250 each.
2. A prize of AED 500 will be awarded to the first prize-winner of the oral abstract competition.
3. Notices will be placed on the RCR website to note the wining e-posters and oral presenters, and Winner certificates will be issued in the meeting, during the closing ceremony on 19 April 2026